Then again, intranets are used for moreimmediate and practical purposessuch as content delivery now in much more effective and interactive ways. The onset of the COVID-19 pandemic has led to the creation of the Crisis Communication template. Some solutions load all the content in one go, and this can slow down page load times, frustrating your users. 1. An internal job posting email template. The best part is that communication moves in both directions. A reward program where employees can receive gift cards branded corporate items or other thank-you mementos can also be created. Instead, pick a format that works well on both the web and mobiles. Email. The intranets home page sets the standard for your whole intranet. For an internal job posting email, you will give a complete position description, with role details and info on applying, just like an external job posting. And working on a corporate-wide strategy is a whole lot easier. 3. The desire for its use was that incorporating both hardware and procedures into business offices would produce efficiency, improve productivity, store vital company information . Here are 11 intranet best practices to help you find and implement the right software solution for your organization: 1. Modern intranet solutionsnow offer powerful analytics to see whats working for employeesacross different topics, locations, job roles, and more. And from an organizational perspective, how much time is wasted searching for files and documents? Clinked. A practice run means you can check how well the content is working from a mobile perspective. For example, wayfinding cues highlight where the user is in the main navigation. Make sure that you regularly review the content and remove any out of date or obsolete information. Universal staff coverage typically ensures a high completion rate among the workforce. Best Intranet Launch Runner-up: NBS, Connect. Fully integrated into your intranet and with seamless access to all features, team chat will add value to your internal communications. Through our strong library and portfolio of Modern SharePoint Intranet examples, we have tried to simplify challenges of better collaboration for cross-industry verticals. Instead of always using text hyperlinks (for example, click here), think about using images that act as links. Clinked is a white-labeled intranet app for businesses. Let's say you're introducing a new intranet to reduce reliance on email, paper notices and IMs for several types of the content in your company. Highlighted in this example are just a few of the wide range of choices available. And use your imagination in considering other media to get your message across. Display business updates or alerts. Natalie strategised a fool-proof launch and engagement strategy to get employees understanding and using the new Unily intranet platform from day one. Therefore, its a good idea to put all the vital information on the left-hand side of the intranet page. Unites geographically dispersed teams: Companies now use intranets to connect remote employees, field-based teams, and satellite offices. For users, quicklinks are a big time saver. This is critical for remote workers and non-desk staff. Display an interactive tour highlighting key functions of the new intranet. And a site map also simplifies that task. Diagrams, photos, images, infographics are all useful ways to add visual appeal to your site. Be careful, though. And make sure the navigation area fits the screen for both landscape and portrait viewing. Search results can be filtered by job title, location, or team. We all know that paper-based or emailed forms can be a bit of a headache. Apart from representing the organization's corporate branding, one great thing about this Intranet is that it shows all the tools needed by employees in a single view. What is an intranet? Its intuitive and easy to follow. Johnson & Johnson is the world's largest healthcare company. We cover best practice considerations, and what you should keep in mind. Happy Hour 1: Give new employees a brief introduction. For example, individual departments can upload important documents, leadership can make announcements, and product teams can share launch updates. Example: It is frustrating to be at work and not know who to contact for a particular problem or concern. Employees anywhere can instantly share information, keeping everyone in sync and improving overallemployee performance. After two months of hard work and dedication, we are delighted to officially announce the launch. Using Workmates kudos feature to offer recognition for employees hard work or any examples of exemplary behavior is also an excellent way to boost morale. Just weeks after their launch to 550 employees in November 2017, we spoke directly to Henderson to evaluate the success and find out what they've got planned to keep momentum going. Staff use it to keep updated on their favorite #channels and tag their colleagues to alert them to important information. During that time, they have always been dedicated to . Many employees find it a more accessible way to reach out and connect with colleagues. Use the intranets integrated forum feature to support collaboration and project work. Support services. This example primarily uses blues and grays, while the icons inject a vibrant splash of color. Its always a good idea to pilot your intranet before going live. Download Examples Press kit. These features provide a better overall experience and one that employees appreciate, if not love. Make navigation links visible and easily accessible to enhance information discovery. Employees can self-manage their profiles, updating and refreshing the information as required. Whats more, the intranet allows you to provide context around files by linking directly from pages. Many companies recruit internallythrough email. organize a photo day when all employees will have their intranet pictures taken by a professional. This year's finalists were: Best Intranet Launch winner: Piedmont Healthcare, The Village. To ensure that the right information reaches your workers, use an analytics platform that will collect data about user engagement. Introduce the employee and announce the promotion: The first complete line of the email should demonstrate your praise and communicate the employee's new job title: "I am pleased to announce the promotion of [employee's name] to [new position].". Regularly refresh the content of the home page. Organizational charts and contact databases: These are very helpful, especially for communication across departments. In the example below, workers can log in using their Google or Office 365 password. Also, keep in mind how the columns flow on mobile devices, including which display first. Intranet Launch Ideas. Say, for example, you want to change the color scheme in line with your new corporate image. You should notify your subscribers with the launch date, and the main benefits of your upcoming product. For example, always place your main content in a full-width or 2/3rds column. You can then embed the video in an iframe or widget on your intranet. Conversations are stored within your intranet and can be accessed from anywhere, even remotely, making forums an essential collaboration tool. A site map identifies the overall structure of your intranet site. Nowadays, its essential to have a mobile-responsive intranet. Create a short video reel highlighting the new intranet with positive comments from your intranet project team (which should ideally include executives and your management team). And if you are using a topic or task-based approach to site navigation, then stakeholders should identify clear section labels. Once identified, parent pages are usually presented as mega-menus in the intranet site architecture. The first thing that hits you is the happy, joyful image. Intranet templates make the design process a whole lot easier. Example #2: Informal recognition with a "kudos" in healthcare. - Tricia Scott, Global Intranet Manager, Travelex. Say your business has a weekly sales spreadsheet. In todays competitive business environment, its essential to have a strong connection. The design of your intranet could well be the difference between success and failure. Employee recognition softwareempowers every employee to recognize and be recognized on an equal playing field. Employees can connect with colleagues in a team or project setting as well individually. As companies shift to remote working models, leaders must take cognizance of their impact on the overall employee experience. Remote working has exploded since the onset of Covid-19. An inspiring visual design has an immediate impact. Heres how you can utilize. Filing fault reports for vehicles and machinery. Keep employees connected in a remote working setup. In our intranet screenshot above, the most recent content leads the page. The example below is in IT; however, it could be HR forms or approvals the choice is yours. As a Content+Cloud company, we drink our own champagne and use Fresh as our company intranet. In the dialog that appears, enter the list's name ("Announcements"), add a description, and un -check the box to show in site navigation. Easily embed assets and have centralized permissions applied. This experience makes communication and collaboration fun. And within those Channels, we can choose to make a permanent announcement and pin it at the top, or an article, for longer content, or a . We'd love to chat with you more about how Workmates can benefit you and your employees. 1. 1. And its the same simple process to change any of the settings on your page. Say, for example, you want to change the color scheme in line with your new corporate image. And the intranet means you dont have to employ expensive consultants to get started. Involving your employees as much as possible at every step of the process will not only help to ensure your intranet really does address those organizational pain points, it will also increase the levels of employee engagement and will ensure your intranet is widely accepted and adopted from the very start. Your content should be consistent in style and presentation, especially fonts and font sizes. Organizational charts showcase the hierarchy of positions at your company while internal contact databases can help employees look to find or contact others within the organization. HR Cloud is the hidden hero powering the world's best HR teams - book a call with our team! Do away with complicated track changes and emailed versions of documents. For dispersed offices or a hybrid workplace, an intranet launch campaign is the perfect opportunity to bring people together. A company is not a company without its people and mostintranetsare about the people. Employees can upload pictures from a corporate event and share them with the whole company. It dictates how users find data within the site. Access to all content and resources is easy with the navigation tabs. An intranet-embedded Google or MS Office 365 doc means you can do away with emailed versions that are hard to track. Jim will work with the sales team headed up by Carmen Santiago to expand our business operations to the west coast. This enables connected workflows and easy data retrieval. Leveraging profile data via Active Directory data, permissions and site memberships, preferences and subscriptions, means that a person can have a homepage that is full of content that is truly relevant. Companies use intranet forums to brainstorm ideas, share insights, and support project work. Super-easy to set up and manage, intranet forums facilitate more effective joint working, especially among distributed teams. New team members will be grateful they wont have to remember every colleagues name and job title from day one. Try to include white space in your design to break up the text and present a minimalist look. . In general, this will follow the basic format of external job posts. Pre-built by the provider, intranet templates come loaded with coding, functionality, and a basic design. Some businesses organize the intranets content by team or department. Adding an announcement to the social intranet is just made so easy. Best Intranet Launch Runner-up: Gattaca PLC, Pulse. SSO provides gateway entry, so employees only need to log on once to access all tools. Health care professionals have to work together as a team to provide high-quality care to their patients, but with rotating shift schedules, individual employees work can often go unrecognized. Set up a system of subscriptions and notifications, so members never miss out on vital updates. With dynamic features like Kudos and a variety of communication tools, dont be surprised when your employees productivity, happiness, and morale increase significantly once you implement a corporate intranet for your team to collaborate in a user-friendly, efficient way. Make sure buttons and menus are finger-friendly. Use the employee profiles tool to support collaboration by showcasing workers experience and expert knowledge. A great example of how to do it is shown below. Regularly reviewing content to ensure its still relevant and up to date is another critical aspect of intranet management. Intranet welcome message example 4: Staff handbook. Having a dynamic intranet is an important advantage because the parallels between superior employee experiences and business performance are striking. Take our workplace Zodiac quiz to find out! Announce your new product Send it 1 week before the launch. Employee profiles differ from company to company but often include areas of expertise and current projects. It sets out what the site is all about so the user is clear whats in store. Use the intranets intuitive forms builder to create your own employee engagement surveys. Personalisation allows for an intranet that is truly relevant to an individual and the way they work. Graphic or text clues ensure employees understand where they are on the site and how pages are connected. Well also look at how modern employee communication and engagement platforms extend the capabilities and benefits of the intranet models of yesterday. Fast forward 20 years and youve got a digital-, collaboration- and interaction-oriented workplace. In the post-pandemic digital workplace, intranet forums support faster decision-making and increased agility. Serves as a content management system (CMS): Intranets function as comprehensive repositories of vital information for the entire company. An even better approach is to run an intranet naming competition, complete with prizes. This decreases communication issues and increases morale, engagement, and productivity. The importance of intranets has grown in recent years so much so performing day-to-day activities without intranets is unimaginable. Hickam Federal Credit Union intranet example. New employee announcement sample 2: Good morning everyone, I have some great news to share. And its a big tick for businesses looking to be greener and reduce their paper consumption. No coding required. This is an important distinctiona recent. Choose the list you created above. Amplify the office atmosphere and experience through increased employee recognition and engagement. This intranet homepage is a fantastic example of how it should be done. You can also quickly identify any duplicate content and rationalize information across the entire site. One disadvantage of this approach is that the section headings are often too broad and indistinguishable. Subject line: Help us welcome [new employee name] to the team! They encourage a community approach to share and managing . Keep it simple and avoid using jargon or technical language. And aim to include a mix of team and corporate news for a personalized user experience. And managers have more oversight of where things are at and any potential bottlenecks. 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