VisitPurchase Using the Pay Card (Human Subjects)to learn more. For non-catalog orders, please contact your LDP representative to receive a quote number. A copy will be sent to Purchasing. Learn more about how we work with vendors. A copy of the Competitive Sourcing Price Summary - Non Sponsored form is available through this link below. 1 South Park Circle Unit: Building #1 Suite: 501 Charleston, SC 29407. This policy promotes access for suppliers to competitive opportunities by requiring that either bids be obtained for goods and services or that appropriate justification is provided when a competitive process is not followed. In order to upload documents to Procurement, or to check the status of a current order or We work to foster the continuation of those creative endeavors and to promote an environment that sustains the highest standards of scholarship, learning, and safety. Work awarded without a written proposal will be audited post award utilizing the Vendors and the Facility Management Groups documentation. WebThis policy responds to all applicable Federal procurement laws and regulations, including but not limited to Uniform Guidance CFR 200.320 - 200.326 and the Federal Acquisition The completed form must be signed and submitted to Purchasing along with any other required documentation without the completion of the Sole/Single Source Justification, the Purchasing Department will not process the requisition. Are you aColumbia Universitysupplier or interested in becoming one? 4.72 Late Bids must be time stamped, noted as late and filed in the project folder. After proposals are received, evaluated and negotiated the contract(s) can be awarded to the supplier(s) presenting the best combination of price, delivery, compliance to specifications, capacity to perform, and quality of service. This form provides a record of the selection process. Prospective vendors should make an initial inquiry with the University. View Details. For construction, operations, and maintenance projects (see full list in sidebar), email 2.20 Each Task Order Agreement Vendor will be provided ongoing opportunities to bid on work consistent with their financial limit, availability and as established by their qualification profile. Capital Solicitations. Purchasing will report to the Vendor Qualification Committee on firm performance on a quarterly basis as indicated in Report cards received. GF-2023-B-0010 | Drawings | Specifications | Attachments. WebICAP at Columbia University, a global health leader situated within the Columbia University Mailman School of Public Health in New York City, seeks the services of a December 13, 2022 The supporting document for these purchases is completed during the Purchase Requisition process in ARC. Purchasing will review the requisition submission for complete and proper documentation and if the submission is complete Purchasing will approve the requisition for issuance of a PO. The completed and signed form must be submitted to Purchasing in addition to any other required documents supporting the sole source decision. 1.24 Approved vendors will be available to perform work for dollar values that are based on their financial qualifications. Are you doing work on campus? Updated 4/7/2021; 1:45pm - added new FAQ on the allowability of directly charging telecommunication and video conferencing services (such as Zoom and Skype) during the pandemic. Vendor Management is the unit within Procurement responsible for maintaining the vendor file used for Purchasing and Accounts Payable transactions. Visit Procurement for instructions. Web14. 2.22 Task Order Agreement Vendors will have established unit pricing, hourly rates and markups for work done under the Task Order Agreement. Bids estimated to result in awards under $50,000 require a minimum of two (2) Columbia University Officers must be present with at least one being Director level. Identification of qualified suppliers is a key component of the RFP process to ensure that there is competitiveness as well as a determination of the suppliers capacity to perform in accordance with their proposal submission. Acceptable forms of documentation include: As, by definition in a non-competitive procurement there is no direct price competition, if possible a cost or price analysis based on a breakdown of costs should be performed for all contracts in excess of $250,000 to determine if the estimated cost is reasonable prior to awarding the contract. (i.e. OCP is committed to providing the university with the goods and services needed, whenever and wherever a need may arise. A Facilities Director must approve the vendor selection. Contracts of $250,000 or more are required to employ a formal proposal process. Product Recall Notification. 3.20 All work awarded without a written proposal will be subject to post award audit for reasonableness by the facilities department upon receipt of an invoice. Overseeing supply chain management for Student Health Services. This senior officer is acknowledging their support of the exception request and through their signature is attesting that the request is appropriate and complies with the policy. Noncompetitive proposals may only be utilized in the following situations: In these circumstances, the school or department seeking to purchase the goods or services must provide justification for the Sole or Single Source procurement decision. Scroll to explore Featured In Focus Previous Next 1 / 4 1.14 Vendor Qualification will establish the vendor with CUs procurement and accounts payable systems for contracts, payment and tracking. WebVendors Members of the Columbia University Facilities and Operations team work with a wide variety of vendors covering construction, maintenance and other industries, Main: 843-792-4521. Procurement Services if any of the above have done work for Columbia University or its affiliate schools and hospitals, under any vendor name other than the current vendor name. 1.38 Vendor Qualification Committee meetings for vendor qualification will occur on a quarterly basis or as needed to meet the Facilities Groups requirements. WebThe online public postings for all university solicitations and awards related to supplies, services, information technology and construction procurement activity prior to March 15, 2021 are located on the Legacy Solicitations and Awards page. The RFQ process entails requesting and obtaining written quotes from potential suppliers that include a full description of the goods and/or services and any other specifications/requirements provided by the requester. P-Card Setup and Appendix A to OMB Circular A-110 contains mandatory procurement provisionsalso known as flow down clausesfor contracts, including small purchases that do not meet the simplified acquisition threshold, awarded by recipients of Federal grants and cooperative agreements. Vendor Management receives approximately 200 requests each day to create or modify vendor/payee profiles. As such, applicants will be evaluated on the quality and breadth of their undergraduate preparation for the study of economics at the graduate level. This webpage lists 3.70 In emergency or expedited situations, prudent management judgment shall prevail. Purchasing Requisition and Purchase Order Policy, Columbia University in the City of New York, Equal Opportunity and Affirmative Action (EOAA), Competitive Sourcing Price Summary - Non Sponsored, Competitive Sourcing Price Summary - Sponsored, Purchasing Checklist and Bid Summary Form , Purchasing Checklist and Bid Summary Form Sponsored, Goods and Services Purchases up to $9,999 require one quote/proposal, Goods and Services Purchases between $10,000 - $249,999 require a minimum of 2 written quotes/proposals, Goods and Services Purchases above $250,000 require a minimum of 3 written quotes/proposals, Purchases for Service Providers up to $24,999 require one quote/proposal, Purchases for Service Providers between $25,000 - $249,999 require a minimum of 2 written quotes/proposals, Purchases for Service Providers above $250,000 require a minimum of 3 written quotes/proposals, UwPAs Central Purchasing has competitively bid and negotiated an agreement on behalf of the University that provides the best overall value for commonly used suppliers. All information and correspondence should be documented in writing and maintained in the contract file. The bid lists will be evaluated, modified and approved. 1.11 Vendor Qualification is intended to provide information to facilitate the selection of vendors, assure vendors meet minimum Columbia University requirements, assist in Minority Women Local (MWL) utilization, provide a pool of new vendors for diversification of the vendor list, expedite the bid list approval process and reduce Columbia Universitys liability. Columbia University Irving Medical Center, Columbia University and CUIMC-specific safety and compliance guidelines. 3.30 The bid list will be prepared by the Project Manager and submitted to the Director for approval. Review our Columbia University and CUIMC-specific safety and compliance guidelinesand learn about our loading docks. Center on Global Energy Policy at Columbia University | SIPA Research to Power the Future of Energy The premier hub and policy lab for global energy thought leadership, led by the Center on Global Energy Policy at Columbia University School of International and Public Affairs. Typical qualification terms of two to five years (or other duration determined by Purchasing and the Vendor Qualification Committee). Rebids are not required to re-issue information that has not changed but should state that original information is valid where appropriate. Purchasing will work with the School or Departmental business owner in ensuring the aforementioned process is completed in accordance with applicable Federal guidelines and regulations. 3. WebProcurement Services Vendor Management Vendor Management (VM) is a unit within the Procurement Department responsible for maintaining the vendor file utilized for The total dollars awarded to date will be provided based on purchase orders written for the same time period. If a bid is extended, a Vice President level officer or designee must provide a written approval of any additions to the bid list. Ultimately, the goal is to enlist those suppliers that have the products, capabilities, deliverability, service levels, expertise, resources, and knowledge of the University environment that will afford a successful outcome for the University stakeholder(s). The project is being implemented as RFI/Supplier Pre-Qualification an RFI (Request for Information) method is generally used during an RFP process to collect information about suppliers in determining a suppliers capabilities and if they are able to meet the requirements of the bid process. Except as otherwise required by statute, an award that requires the contracting (or subcontracting) for construction or facility improvements shall provide for the recipient to follow its own requirements relating to bid guarantees, performance bonds, and payment bonds unless the construction contract or subcontract exceeds $100,000. This would also include the unit cost, extended cost, and other associated costs such as delivery costs. WebProcurement Documentation Welcome to the Procurement Documentation application. Therefore, departments should utilize their own knowledge of the industry, sector and its pricing, as well as all available resources, including: All price quotations received are to be evaluated on the basis of compliance to provided specifications/requirements, other communicated factors such as quality of goods/services and customer service support, and, ultimately, cost. 1.33 Facilities Groups will provide the vendor qualification requirements related to work and professional services to be performed as well as suggest vendors for qualification. For those contracts or subcontracts exceeding $100,000, the Federal awarding agency may accept the bonding policy and requirements of the recipient, provided the Federal awarding agency has made a determination that the Federal Government's interest is adequately protected. 4.10.2 Rebids should follow the same procedures as the original bid. 4.10.1 The bid forms shall be used to describe the project and request for bids. When non-construction-related goods and services are sought to be procured and the cost exceeds $250,000, the competitive sourcing process to be employed is the Competitive Proposal process. Procurement of consultants for construction related services will be governed by the universitys consultant policy. Use the following resources to help you do business with Columbiasmoothly and efficiently. RFIs can request information relating to: the item is only available from a single source, the public exigency or emergency for the requirement will not permit a delay resulting from competitive solicitation, the awarding agency or pass-through entity expressly authorizes noncompetitive proposals in response to a written request from the non-Federal entity (Columbia), after solicitation of a number of sources, competition is determined inadequate, due to the nature of the scientific research, the required good(s) and/or service(s) are only available from a specific supplier, Comparison with competitive published price lists, market prices of commodities, similar indexes, and discount or rebate arrangement. The bidding policy requirements shall apply to all rebids. Vendor Information Awarded Contracts Columbia Downtown; Columbia Northeast; Fairfield Emergency; Florence; Kershaw; Lancaster; Marion; All Locations; Jump back to top of page. Also, confidentiality must be upheld regarding price, products, delivery and contractual terms and conditions. program are considered for the Fall term only. be specific in defining Bid period (interval). It is important to note that when requesting quotes from potential suppliers, they must be presented in writing on the companys letterhead. The Purchasing Department works directly with the various schools and departments to identify sourcing opportunities and strategies that meet their respective operational and financial goals. If additional information is required, Purchasing will inform the Project Manager or Project Administration of the required documentation. Average SAT: 1505 The average SAT score composite at Columbia University is a 1505 on the 1600 SAT scale. (212) 851-7271[emailprotected], Columbia University in the City of New York, Sponsored Projects: Post-Award Financial Administration, Advisory Committee on Socially Responsible Investing, EVP of Finance and Information Technology. Purchasing will prepare activity reports on an annual basis for comparison with stated objectives. Networking with the University community may provide suitable options, but might still require vetting based on the criteria outlined in either the RFQ or RFP. If a supplier other than the lowest price is selected, a justification is required to indicate the specific rationale. If a supplier other than the lowest price is selected, a justification is required to indicate the specific rationale. Software requests must contain: the title and publisher of the software; Filter Your Results Showing 1 to 25 of 30 entries (filtered from 99 total entries) Filter: Archived First Previous 1 2 Next We provide support through ourPurchasing Teams. 403 (11)awarded by recipients shall include a provision to the effect that the recipient, the Federal awarding agency, the Comptroller General of the United States, or any of their duly authorized representatives, shall have access to any books, documents, papers and records of the contractor which are directly pertinent to a specific program for the purpose of making audits, examinations, excerpts and transcriptions. Upon receipt of each request, the VM team conducts a review and validation procedures and, as necessary, follows up with vendors/payees and requesting departments. Prior Approvals, Allowability of Costs, and Effort on Sponsored Projects. All negotiated contractsexcept those for less than the simplified acquisition threshold, which is currently $100,000 under 41 U.S.C. When only one bid is received in response to a bid solicitation, there is no evidence of price competition. Buying and paying for goods and services involvesidentifying appropriate suppliers and purchasing methods thatmeet the operating needs of Columbia schools, programs, and projects, as well as processingUniversity payments for expenses and awards. Process requests to update and modify vendor and payee profiles. The Columbia University Purchasing Card (P-Card) is the preferred payment method for most business related, non-travel, small dollar purchases (under We are also responsible for negotiating and signing most consultant'scontracts and other service agreements; processing employee expense reimbursements, prize & award payments made by the University; and maintenance of the University vendor/payee database that supports procurement transactions. Quantities and unit pricing will be audited post award utilizing the Vendors and the Facility Management Groups documentation which will be forwarded to Purchasing for issuance of a purchase order. 1.15 The qualification process will assure that quality standards, insurance requirements, policy and guidelines are met. The following represents the competitive sourcing process employed by the University for those goods and services that are directly funded by a sponsored funding source. 10.10 A standard form letter shall be used for the award of all contracts. WebHR, Payroll, & Finance Systems (PeopleSoft) USC Authentication System If you have already signed up for multifactor authentication under myaccount.sc.edu, use one of the following to login: Network Username - This is primary method enrolled students, faculty, staff, and affiliates use to connect to university systems. This process requires that the proposal be publicized, clearly outline the proposal requirements and include an invitation specifying the time and place of the unsealing of the bids. Generally Task Order Agreements will have; 1.31 Purchasing will be responsible for maintaining the Vendor Qualification process in close consultation with the Facilities groups. 2.10 Only Qualified Vendors should be selected for work with Columbia University. A copy of the Competitive Sourcing Price Summary - Sponsored document is available through the link below. DSAs These are Departmental Select Agreements and are for goods and/or services that are competitively bid and negotiated on behalf of an individual or group of department(s) or school(s) with the intention of awarding a term contract. Residents must keep all furnishings in their room, including bed frames and mattresses. You will then be able to log in to the catalog and search for your quote number for purchase. Once a proposal has been selected, it is mandatory to complete a Bid Summary Sheet to attach to the requisition as supporting documentation. If there is a product recall affecting any Deliverables, SUPPLIER shall promptly send a written notification of recall including instructions for How you place a Columbia Universityorder depends on what you are buying, how much it costs, and when you need it. Support Research at Columbia Administration Office of the EVP of Research 400 New Inventions Annually 86 2.16 Utilization of firms should be distributed to provide opportunities for all firms to bid on and obtain work based on their competitiveness. 6.20 A Recommendation of Award being prepared for the lowest qualified and responsive bidders should be signed/approved by an officer at the same management level as required by the bid list, based on the total anticipated dollar value of the award. Vendor Management (VM) is a unit within the Procurement Department responsible for maintaining the vendor file utilized for Purchasing and Accounts Payable transactions. The requestor should consult the. A technical evaluation, if possible should be performed for each proposal. Primary Guidance to Which this Policy Responds, This policy responds to all applicable government procurement regulations as contained in the Federal Acquisition Register (FAR); Office of Management and Budgets uniform administrative requirements as codified under the Code of Federal Regulations (C.F.R.) Work awarded utilizing unit pricing will indicate the scope of work. Specific guidance for purchases made in association with a sponsored award or grant is detailed in this policy in the section For Sponsored Awards. ARC replaces all the Procurement legacy systems as well as the P-Card WORKS system for transaction sign-off and approval. 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