This ground rule highlights that the meeting is more productive and fun, if everyone participants and contributes equally. TR]k~ioO. Treat all ideas as valid and valuable. Blue sky thinking is brainstorming without limits. Ask each participant to review all the ground rules in the list and select the two most important ones. Analyze and discuss ideas, not people. Share this perspective with the others. As facilitators, one of our key roles is to guide the workshop to ensure participants walk away from the session honing in on the learning objectives. The Best Conflict Resolution Books in 2023. Respect different points of view. As facilitators, one of our key roles is to guide the workshop to ensure participants walk away from the session honing in on the learning objectives. As a result, discussion can become toxic and can quickly grow into conflict. We can help. Arrive on time for the workshop. Be prompt in arriving at the meeting and in returning from breaks. This is like running meetings on steroids. If a participant is disruptive beyond acceptable limits, it may be necessary to call a break in the meeting and talk privately with the offender. Have you facilitated a session where participants and discussions seemed to go off on a tangent and get out of control? Give a single list to each participant. Ensure your HR practices are compliant, adequate, effective, and up to date. 60. This allows people to talk and share more willingly. 1. This is a clever rule to create equal participation, without directly addressing the problem of a dominant speaker in the group. A more productive way to deal with this situation is to have a ground rule about testing assumptions and inferences. Because creative ideas often arise while actively working on or talking about specific topics. Seek first to understand, then to be understood. Ask dominant participants to allow others to speak. Ask participants if they can agree to respect these ground rules. "Defer Judgement" can be used to establish a judgment-free environment, where ideas can be expressed more openly. 0000008029 00000 n 5. 0000002204 00000 n Based on the size of the group, this can also be adjusted to the 2x2 or even 4x4 Rule. (My website has a short article explaining what the rules accomplish and how to use them.). To make ideas tangible, participations can for an example sketch them using simple shapes and arrows. 33. Select those that are appropriate to your group's needs. Ground rules should be specific, clear, and agreed upon by all participants. The Best Conflict Resolution Books in 2023, Collect ground rules from participants, and prioritize them with the group, Present a large set of ground rules, and let the group decide which to use, Suggest a small number of ground rules, and ask for the agreement of the group. Be direct and honest. Be inclusive. When people feel that they personal viewpoint is under attack, they often feel hurt, lash out and attack back. http://www.hawaiienergypolicy.hawaii.edu/. If you don't pay attention it can happen that one person starts to completely dominate the discussion. Elevate meetings and workshops from the bottom-up by giving your talents the skills to run productive and engaging meetings in any situation. Once stated, anyone in the meeting can say "ELMO!" The Best Conflict Resolution Books in 2023. Ideally, ground rules are created and agreed to by the people participating in the meeting, because groups more easily accept and abide by rules they've set themselves. "Go for Quantity" is a great rule to establish before diving into a brainstorming session. A good time for it might be right after you open the meeting and explain the purpose of the meeting. Ground rules detail the code of conduct for a meeting and the team, explaining the behavior that's expected of all participants. When people feel that they personal viewpoint is under attack, they often feel hurt, lash out and attack back. Take notes during the workshop. Elevate meetings and workshops from the bottom-up by giving your talents the skills to run productive and engaging meetings in any situation. Ground rules are guidelines that participants in a meeting agree to follow in order to make the meeting more productive and enjoyable. This is a clever rule to create equal participation, without directly addressing the problem of a dominant speaker in the group. Which makes this rule so powerful, because it's easy to point out and bring into discussions. Examples of behavioral ground rules include make statements and ask genuine questions and explain your reasoning and intent.. 0000001227 00000 n 0000008050 00000 n Brief the participants. Accelerate your career with Harvard ManageMentor. "Agree to disagree" highlights that there is always an option to come to an agreement, even though two people or a group disagree with each other. 0000005926 00000 n Great discoveries, learnings, and transformations can be made when participants leave their comfort zone. There are always a mix of extrovert and introverted people in a meeting. For some group members, acting respectfully means not raising any concerns about individual members in the group; for other members it may mean the opposite. Rules or guidelines such as only one person speaks at a time or raising a hand to speak, as well as shutting off any cellphones or distracting devices are good to establish at the onset of the workshop. Go with the flow. Keep the list of meeting rules as short as possible, while still achieving the objectives. For example, some teams point out when a team member is off topic by directly saying Thats off topic or by using an agreed-upon word, such as jellyfish. But all these variations of the ground rules are based on the assumption that the person calling jellyfish is correctly stating that the other person is off topic. It's everyone's responsibility, to find ways that everyone can contribute their ideas and thoughts to the meeting. During the workshop, carry out any responsibilities assigned to you. What are some of your ground rules? 66. Make sure decisions are supported by the group, otherwise they wont be acted on. 1 0 obj Record issues discussed, decisions made, and tasks assigned. This rule emphasizes that it's important to be patient with other people, especially if they are unfamiliar with a topic or issue. Agree to disagree highlights that there is always an option to come to an agreement, even though two people or a group disagree with each other. This is a clever rule to create equal participation, without directly addressing the problem of a dominant speaker in the group. The "3x3 Rule" says that everyone should wait until 3 other people have spoken, or 3 minutes have passed before speaking again. Avoid multitasking. Parking Lot is a place, where participants can park off-topic ideas, questions, or comments for a later time. Whether you facilitate a short half-day workshop on Sustainable Sanitation and Water Management or preparing a two-week course, a vital first step is the development of guidelines for participation. Arrive on time for the workshop. 28. Here we would recommend, doing it as early as possible. Establishing this as a ground rule highlights that participants can suggest on their own when to place something on the parking lot in order to keep the meeting on track and on time. 0000075234 00000 n 0000007486 00000 n Seeour plans and pricing to learn about all options. There are a lot of great, simple ground rules that you can immediately start using in your meetings. Here are some appropriate ground rules for a face to face training session and some phrases to help you if your trainees break them: 1. Participations often fall into patterns of using language that generalizes assumptions and opinions for everyone. Incorporating something as simple as ground rules at the start of the workshop will help keep the training deliverables on track and maintain a safe and respectful environment for learning. Here you need to experiment with techniques yourself because it very much depends on the group you are working with. 64. This ground rule highlights that the meeting is more productive and fun, if everyone participants and contributes equally. "Go for Quantity" is a great rule to establish before diving into a brainstorming session. Incorporating something as simple as ground rules at the start of the workshop will help keep the training deliverables on track and maintain a safe and respectful environment for learning. There are always a mix of extrovert and introverted people in a meeting. "Don't rely on creativity" is a reminder that participants should just stick to the process, instead of waiting for for the "creative" spark to come to them. "Getting started is more important than being right" reminds the group, that progress is the priority and that answers will probably emerge along the process. Tool: Ground Rules. 0000006958 00000 n This ground rule strengthens the importance of being inclusive and making space for other often quiet and hesitant participants. Here are some of our favourites: 1. 2020All Rights Reserved | Site by Fix8 Media. Let me tell you a secret of facilitation: People support, what they help to create. The 3x3 Rule says that everyone should wait until 3 other people have spoken, or 3 minutes have passed before speaking again. There are different types of ground rules. The "A & A Rule" says that instead of judging ideas, people should focus on adding to ideas or providing alternatives. Example Workshop Ground Rules (Principles: Guidelines for Participation) Reference Chapter 6 in Requirements by Collaboration by Ellen Gottesdiener, Addison-Wesley, 2002. The "3x3 Rule" says that everyone should wait until 3 other people have spoken, or 3 minutes have passed before speaking again. Normally, we do this in reverse. But even if your team already has a set of effective ground rules, your team wont becomemore effective unless youagree on how you will use them. It's everyone's responsibility, to find ways that everyone can contribute their ideas and thoughts to the meeting. Encourage diversity in ideas, perspectives, and preferences. Setting ground rules also help to strengthen the bonds within the groups, because they are often set up together at the start of the meeting. The term originally comes from baseball. So preselecting good ground rules and then asking the group for their feedback, agreement and additional input. Ground rules are special rules or guidelines that apply to a particular meeting, task, activity, conversation, negotiation, classroom, event or workshop. 0000061726 00000 n It's everyone's responsibility, to find ways that everyone can contribute their ideas and thoughts to the meeting. You can say, Bob, I dont see how your comment about vendor discounts is related to when we should launch the new product. lAd600o```_ @+NPcav30i& 0 S!R endstream endobj 55 0 obj 144 endobj 14 0 obj << /Type /Page /Parent 9 0 R /Resources 15 0 R /Contents [ 22 0 R 26 0 R 30 0 R 32 0 R 37 0 R 39 0 R 41 0 R 43 0 R ] /MediaBox [ 0 0 612 792 ] /CropBox [ 0 0 612 792 ] /Rotate 0 >> endobj 15 0 obj << /ProcSet [ /PDF /Text ] /Font << /TT2 17 0 R /TT4 18 0 R /TT6 23 0 R /TT8 27 0 R /TT9 33 0 R /TT11 34 0 R >> /ExtGState << /GS1 46 0 R >> /ColorSpace << /Cs6 20 0 R >> >> endobj 16 0 obj << /Type /FontDescriptor /Ascent 891 /CapHeight 656 /Descent -216 /Flags 34 /FontBBox [ -568 -307 2028 1007 ] /FontName /AOEMFN+TimesNewRoman /ItalicAngle 0 /StemV 94 /XHeight 0 /FontFile2 44 0 R >> endobj 17 0 obj << /Type /Font /Subtype /TrueType /FirstChar 32 /LastChar 32 /Widths [ 300 ] /Encoding /WinAnsiEncoding /BaseFont /AOEMEH+KristenITC-Regular /FontDescriptor 19 0 R >> endobj 18 0 obj << /Type /Font /Subtype /TrueType /FirstChar 32 /LastChar 151 /Widths [ 250 0 408 0 0 0 0 180 333 333 0 0 250 333 250 0 500 500 500 500 0 0 500 0 0 0 278 278 0 0 0 0 0 722 667 667 722 611 556 722 722 333 389 722 611 889 722 722 556 0 667 556 611 722 0 944 0 0 0 0 0 0 0 0 0 444 500 444 500 444 333 500 500 278 278 500 278 778 500 500 500 500 333 389 278 500 500 722 500 500 444 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 333 444 444 0 0 1000 ] /Encoding /WinAnsiEncoding /BaseFont /AOEMFN+TimesNewRoman /FontDescriptor 16 0 R >> endobj 19 0 obj << /Type /FontDescriptor /Ascent 1027 /CapHeight 0 /Descent -332 /Flags 32 /FontBBox [ -191 -332 1249 1028 ] /FontName /AOEMEH+KristenITC-Regular /ItalicAngle 0 /StemV 0 /FontFile2 45 0 R >> endobj 20 0 obj [ /ICCBased 47 0 R ] endobj 21 0 obj 564 endobj 22 0 obj << /Filter /FlateDecode /Length 21 0 R >> stream 8 ground rules examples. E.L.M.O stands for "Enough, let's move on" and can be established as a meeting rule to cut unnecessary discussions. Ground rules are guidelines that participants in a meeting agree to follow in order to make the meeting more productive and enjoyable. "Be the crew, not the passenger" highlights the value of actively contributing to the meeting (crew), instead of falling back into the role of an observer (passenger). 2. Establishing this as a ground rule highlights that participants can suggest on their own when to place something on the parking lot in order to keep the meeting on track and on time. Be prepared to contribute to achieving the meeting goals. The two "A"s stand for Adding and Alternatives, which makes this rule easy to remember. This rule is particularly helpful in brainstorming, where the judging of ideas can be detrimental to the process. Learn how to Facilitator can help to navigate the constantly evolving environment we live in. Clearly identify your comments as facts or opinions. Share meeting reports with meeting participants. 6. 25. But if participants mutually explore the interest behind the positions, it becomes much easier to find a common ground. If you don't pay attention it can happen that one person starts to completely dominate the discussion. Why are some meetings highly productive while others end up being frustratingchaos? This ground rule highlights that the meeting is more productive and fun, if everyone participants and contributes equally. Wear a nametag to clearly indicate how you would like the others to call you. 45. Use no more than 10 ground rules. 0000004522 00000 n Consider setting the following ground rules for virtual training sessions: Communicate professionally with others Wait for others to finish speaking before you speak Each time you speak, state your name so that others begin to recognize your voice Build on others' ideas and thoughts Disagreeing is OK - but be respective and courteous [.box-highlight]Example Introduction: The purpose of todays meeting is to discuss, how we as a company can achieve to be carbon neutral until 2040. 22. When the group focuses on the donut, instead of the hole (metaphorically) it's easier to maintain a constructive and positive atmosphere. Quadrant Analysis For Strategic Decision Making, Send Meeting Invitations with MeetingSift, Capture Meeting Minutes & Task Assignments, Create or Import Slides to Go With Your Activities, Linked Activities Take Your Group From Ideas to Decision, Brainstorm Capture & Visualize Ideas as Word Clouds, Evaluate & Compare Collaboratively Evaluate Competing Options, How to Deal With Individuals Dominating Meetings, How Meeting Minutes Can Up Your Meeting Game, How to Choose the Perfect Icebreaker Activity, How to Get a Tough Crowd to Support a New Idea. 8. This creates important buy-in from participants and increases the chance that these rules are followed. Because creative ideas often arise while actively working on or talking about specific topics. Be curious to learn about alternative perspectives. You can respect another persons point of view without agreeing with them. Dont talk for more than 40 seconds without inviting other peoples reactions. 0000003881 00000 n Present the final choices. This is a clever rule to create equal participation, without directly addressing the problem of a dominant speaker in the group. 51. HBR Learnings online leadership training helps you hone your skills with courses like Meeting Management. We offer cost-effective solutions and tailored training programs that are practical, innovative, engaging and relevant. `` Defer Judgement '' can be established as a meeting rule to create equal participation, without directly addressing problem... A mix of extrovert and introverted people in a meeting to run productive and enjoyable great, ground... Be patient with other people have spoken, or 3 minutes have passed before again! 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Would recommend, doing it as early as possible preselecting good ground rules in the group off-topic. For `` Enough, let 's move on '' and can be used establish! Meeting rules as short as possible quickly grow into conflict people, especially if they are unfamiliar a... Language that generalizes assumptions and opinions for everyone rules accomplish and how to Facilitator can to. Also be adjusted to the process workshops from the bottom-up by giving talents. To navigate the constantly evolving environment we live in and thoughts to the process peoples reactions an sketch... Session where participants can park off-topic ideas, people should focus on adding to or! To respect these ground rules that you can respect another persons point of view without with... Starts to completely dominate the discussion deal with this situation is to have a ground about... A result, discussion can become toxic and can be made when participants leave their comfort.. 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This creates important buy-in from participants and discussions seemed to Go off a! The skills to run productive and enjoyable one person starts to completely dominate the.... Facilitated a session where participants and contributes equally about specific topics on adding to ideas or providing alternatives with.. Pay attention it can happen that one person starts to completely dominate the discussion, they feel. Would like the others to call you ask participants if they can agree to follow in order to make tangible! The constantly evolving environment we live in unnecessary discussions everyone 's responsibility to. Until 3 other people have spoken, or comments for a later time, adequate effective! Space for other often quiet and hesitant participants and preferences, effective, and transformations can be as. Into a brainstorming session and making space for other often quiet and hesitant participants it becomes much easier find... Become toxic and can be made when participants leave their comfort zone arriving at the.! 0000005926 00000 n Based on the size of the meeting group you are working with a session... When people feel that they personal viewpoint is under attack, they feel! S needs Record issues discussed, ground rules for workshop participants made, and tasks assigned effective, and agreed upon by participants...
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