This ground rule highlights that the meeting is more productive and fun, if everyone participants and contributes equally. TR]k~ioO. Treat all ideas as valid and valuable. Blue sky thinking is brainstorming without limits. Ask each participant to review all the ground rules in the list and select the two most important ones. Analyze and discuss ideas, not people. Share this perspective with the others. As facilitators, one of our key roles is to guide the workshop to ensure participants walk away from the session honing in on the learning objectives. The Best Conflict Resolution Books in 2023. Respect different points of view. As facilitators, one of our key roles is to guide the workshop to ensure participants walk away from the session honing in on the learning objectives. As a result, discussion can become toxic and can quickly grow into conflict. We can help. Arrive on time for the workshop. Be prompt in arriving at the meeting and in returning from breaks. This is like running meetings on steroids. If a participant is disruptive beyond acceptable limits, it may be necessary to call a break in the meeting and talk privately with the offender. Have you facilitated a session where participants and discussions seemed to go off on a tangent and get out of control? Give a single list to each participant. Ensure your HR practices are compliant, adequate, effective, and up to date. 60. This allows people to talk and share more willingly. 1. This is a clever rule to create equal participation, without directly addressing the problem of a dominant speaker in the group. A more productive way to deal with this situation is to have a ground rule about testing assumptions and inferences. Because creative ideas often arise while actively working on or talking about specific topics. Seek first to understand, then to be understood. Ask dominant participants to allow others to speak. Ask participants if they can agree to respect these ground rules. "Defer Judgement" can be used to establish a judgment-free environment, where ideas can be expressed more openly. 0000008029 00000 n 5. 0000002204 00000 n Based on the size of the group, this can also be adjusted to the 2x2 or even 4x4 Rule. (My website has a short article explaining what the rules accomplish and how to use them.). To make ideas tangible, participations can for an example sketch them using simple shapes and arrows. 33. Select those that are appropriate to your group's needs. Ground rules should be specific, clear, and agreed upon by all participants. The Best Conflict Resolution Books in 2023, Collect ground rules from participants, and prioritize them with the group, Present a large set of ground rules, and let the group decide which to use, Suggest a small number of ground rules, and ask for the agreement of the group. Be direct and honest. Be inclusive. When people feel that they personal viewpoint is under attack, they often feel hurt, lash out and attack back. http://www.hawaiienergypolicy.hawaii.edu/. If you don't pay attention it can happen that one person starts to completely dominate the discussion. Elevate meetings and workshops from the bottom-up by giving your talents the skills to run productive and engaging meetings in any situation. Once stated, anyone in the meeting can say "ELMO!" The Best Conflict Resolution Books in 2023. Ideally, ground rules are created and agreed to by the people participating in the meeting, because groups more easily accept and abide by rules they've set themselves. "Go for Quantity" is a great rule to establish before diving into a brainstorming session. A good time for it might be right after you open the meeting and explain the purpose of the meeting. Ground rules detail the code of conduct for a meeting and the team, explaining the behavior that's expected of all participants. When people feel that they personal viewpoint is under attack, they often feel hurt, lash out and attack back. Take notes during the workshop. Elevate meetings and workshops from the bottom-up by giving your talents the skills to run productive and engaging meetings in any situation. Ground rules are guidelines that participants in a meeting agree to follow in order to make the meeting more productive and enjoyable. This is a clever rule to create equal participation, without directly addressing the problem of a dominant speaker in the group. Which makes this rule so powerful, because it's easy to point out and bring into discussions. Examples of behavioral ground rules include make statements and ask genuine questions and explain your reasoning and intent.. 0000001227 00000 n 0000008050 00000 n Brief the participants. Accelerate your career with Harvard ManageMentor. "Agree to disagree" highlights that there is always an option to come to an agreement, even though two people or a group disagree with each other. 0000005926 00000 n Great discoveries, learnings, and transformations can be made when participants leave their comfort zone. There are always a mix of extrovert and introverted people in a meeting. For some group members, acting respectfully means not raising any concerns about individual members in the group; for other members it may mean the opposite. Rules or guidelines such as only one person speaks at a time or raising a hand to speak, as well as shutting off any cellphones or distracting devices are good to establish at the onset of the workshop. Go with the flow. Keep the list of meeting rules as short as possible, while still achieving the objectives. For example, some teams point out when a team member is off topic by directly saying Thats off topic or by using an agreed-upon word, such as jellyfish. But all these variations of the ground rules are based on the assumption that the person calling jellyfish is correctly stating that the other person is off topic. It's everyone's responsibility, to find ways that everyone can contribute their ideas and thoughts to the meeting. During the workshop, carry out any responsibilities assigned to you. What are some of your ground rules? 66. Make sure decisions are supported by the group, otherwise they wont be acted on. 1 0 obj Record issues discussed, decisions made, and tasks assigned. This rule emphasizes that it's important to be patient with other people, especially if they are unfamiliar with a topic or issue. Agree to disagree highlights that there is always an option to come to an agreement, even though two people or a group disagree with each other. This is a clever rule to create equal participation, without directly addressing the problem of a dominant speaker in the group. The "3x3 Rule" says that everyone should wait until 3 other people have spoken, or 3 minutes have passed before speaking again. Avoid multitasking. Parking Lot is a place, where participants can park off-topic ideas, questions, or comments for a later time. Whether you facilitate a short half-day workshop on Sustainable Sanitation and Water Management or preparing a two-week course, a vital first step is the development of guidelines for participation. Arrive on time for the workshop. 28. Here we would recommend, doing it as early as possible. Establishing this as a ground rule highlights that participants can suggest on their own when to place something on the parking lot in order to keep the meeting on track and on time. 0000075234 00000 n 0000007486 00000 n Seeour plans and pricing to learn about all options. There are a lot of great, simple ground rules that you can immediately start using in your meetings. Here are some appropriate ground rules for a face to face training session and some phrases to help you if your trainees break them: 1. Participations often fall into patterns of using language that generalizes assumptions and opinions for everyone. Incorporating something as simple as ground rules at the start of the workshop will help keep the training deliverables on track and maintain a safe and respectful environment for learning. Here you need to experiment with techniques yourself because it very much depends on the group you are working with. 64. This ground rule highlights that the meeting is more productive and fun, if everyone participants and contributes equally. "Go for Quantity" is a great rule to establish before diving into a brainstorming session. Incorporating something as simple as ground rules at the start of the workshop will help keep the training deliverables on track and maintain a safe and respectful environment for learning. There are always a mix of extrovert and introverted people in a meeting. "Don't rely on creativity" is a reminder that participants should just stick to the process, instead of waiting for for the "creative" spark to come to them. "Getting started is more important than being right" reminds the group, that progress is the priority and that answers will probably emerge along the process. Tool: Ground Rules. 0000006958 00000 n This ground rule strengthens the importance of being inclusive and making space for other often quiet and hesitant participants. Here are some of our favourites: 1. 2020All Rights Reserved | Site by Fix8 Media. Let me tell you a secret of facilitation: People support, what they help to create. The 3x3 Rule says that everyone should wait until 3 other people have spoken, or 3 minutes have passed before speaking again. There are different types of ground rules. The "A & A Rule" says that instead of judging ideas, people should focus on adding to ideas or providing alternatives. Example Workshop Ground Rules (Principles: Guidelines for Participation) Reference Chapter 6 in Requirements by Collaboration by Ellen Gottesdiener, Addison-Wesley, 2002. The "3x3 Rule" says that everyone should wait until 3 other people have spoken, or 3 minutes have passed before speaking again. Normally, we do this in reverse. But even if your team already has a set of effective ground rules, your team wont becomemore effective unless youagree on how you will use them. It's everyone's responsibility, to find ways that everyone can contribute their ideas and thoughts to the meeting. Encourage diversity in ideas, perspectives, and preferences. Setting ground rules also help to strengthen the bonds within the groups, because they are often set up together at the start of the meeting. The term originally comes from baseball. So preselecting good ground rules and then asking the group for their feedback, agreement and additional input. Ground rules are special rules or guidelines that apply to a particular meeting, task, activity, conversation, negotiation, classroom, event or workshop. 0000061726 00000 n It's everyone's responsibility, to find ways that everyone can contribute their ideas and thoughts to the meeting. You can say, Bob, I dont see how your comment about vendor discounts is related to when we should launch the new product. lAd600o```_ @+NPcav30i& 0 S!R endstream endobj 55 0 obj 144 endobj 14 0 obj << /Type /Page /Parent 9 0 R /Resources 15 0 R /Contents [ 22 0 R 26 0 R 30 0 R 32 0 R 37 0 R 39 0 R 41 0 R 43 0 R ] /MediaBox [ 0 0 612 792 ] /CropBox [ 0 0 612 792 ] /Rotate 0 >> endobj 15 0 obj << /ProcSet [ /PDF /Text ] /Font << /TT2 17 0 R /TT4 18 0 R /TT6 23 0 R /TT8 27 0 R /TT9 33 0 R /TT11 34 0 R >> /ExtGState << /GS1 46 0 R >> /ColorSpace << /Cs6 20 0 R >> >> endobj 16 0 obj << /Type /FontDescriptor /Ascent 891 /CapHeight 656 /Descent -216 /Flags 34 /FontBBox [ -568 -307 2028 1007 ] /FontName /AOEMFN+TimesNewRoman /ItalicAngle 0 /StemV 94 /XHeight 0 /FontFile2 44 0 R >> endobj 17 0 obj << /Type /Font /Subtype /TrueType /FirstChar 32 /LastChar 32 /Widths [ 300 ] /Encoding /WinAnsiEncoding /BaseFont /AOEMEH+KristenITC-Regular /FontDescriptor 19 0 R >> endobj 18 0 obj << /Type /Font /Subtype /TrueType /FirstChar 32 /LastChar 151 /Widths [ 250 0 408 0 0 0 0 180 333 333 0 0 250 333 250 0 500 500 500 500 0 0 500 0 0 0 278 278 0 0 0 0 0 722 667 667 722 611 556 722 722 333 389 722 611 889 722 722 556 0 667 556 611 722 0 944 0 0 0 0 0 0 0 0 0 444 500 444 500 444 333 500 500 278 278 500 278 778 500 500 500 500 333 389 278 500 500 722 500 500 444 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 333 444 444 0 0 1000 ] /Encoding /WinAnsiEncoding /BaseFont /AOEMFN+TimesNewRoman /FontDescriptor 16 0 R >> endobj 19 0 obj << /Type /FontDescriptor /Ascent 1027 /CapHeight 0 /Descent -332 /Flags 32 /FontBBox [ -191 -332 1249 1028 ] /FontName /AOEMEH+KristenITC-Regular /ItalicAngle 0 /StemV 0 /FontFile2 45 0 R >> endobj 20 0 obj [ /ICCBased 47 0 R ] endobj 21 0 obj 564 endobj 22 0 obj << /Filter /FlateDecode /Length 21 0 R >> stream 8 ground rules examples. E.L.M.O stands for "Enough, let's move on" and can be established as a meeting rule to cut unnecessary discussions. Ground rules are guidelines that participants in a meeting agree to follow in order to make the meeting more productive and enjoyable. "Be the crew, not the passenger" highlights the value of actively contributing to the meeting (crew), instead of falling back into the role of an observer (passenger). 2. Establishing this as a ground rule highlights that participants can suggest on their own when to place something on the parking lot in order to keep the meeting on track and on time. Be prepared to contribute to achieving the meeting goals. The two "A"s stand for Adding and Alternatives, which makes this rule easy to remember. This rule is particularly helpful in brainstorming, where the judging of ideas can be detrimental to the process. Learn how to Facilitator can help to navigate the constantly evolving environment we live in. Clearly identify your comments as facts or opinions. Share meeting reports with meeting participants. 6. 25. But if participants mutually explore the interest behind the positions, it becomes much easier to find a common ground. If you don't pay attention it can happen that one person starts to completely dominate the discussion. Why are some meetings highly productive while others end up being frustratingchaos? This ground rule highlights that the meeting is more productive and fun, if everyone participants and contributes equally. Wear a nametag to clearly indicate how you would like the others to call you. 45. Use no more than 10 ground rules. 0000004522 00000 n Consider setting the following ground rules for virtual training sessions: Communicate professionally with others Wait for others to finish speaking before you speak Each time you speak, state your name so that others begin to recognize your voice Build on others' ideas and thoughts Disagreeing is OK - but be respective and courteous [.box-highlight]Example Introduction: The purpose of todays meeting is to discuss, how we as a company can achieve to be carbon neutral until 2040. 22. When the group focuses on the donut, instead of the hole (metaphorically) it's easier to maintain a constructive and positive atmosphere. Quadrant Analysis For Strategic Decision Making, Send Meeting Invitations with MeetingSift, Capture Meeting Minutes & Task Assignments, Create or Import Slides to Go With Your Activities, Linked Activities Take Your Group From Ideas to Decision, Brainstorm Capture & Visualize Ideas as Word Clouds, Evaluate & Compare Collaboratively Evaluate Competing Options, How to Deal With Individuals Dominating Meetings, How Meeting Minutes Can Up Your Meeting Game, How to Choose the Perfect Icebreaker Activity, How to Get a Tough Crowd to Support a New Idea. 8. This creates important buy-in from participants and increases the chance that these rules are followed. Because creative ideas often arise while actively working on or talking about specific topics. Be curious to learn about alternative perspectives. You can respect another persons point of view without agreeing with them. Dont talk for more than 40 seconds without inviting other peoples reactions. 0000003881 00000 n Present the final choices. This is a clever rule to create equal participation, without directly addressing the problem of a dominant speaker in the group. 51. HBR Learnings online leadership training helps you hone your skills with courses like Meeting Management. We offer cost-effective solutions and tailored training programs that are practical, innovative, engaging and relevant. Dominate the discussion practices are compliant, adequate, effective, and tasks assigned that rules... Facilitator can help to create equal participation, without directly addressing the problem of a dominant speaker in the.... Very much depends on the group especially if they are unfamiliar with a topic or.. Be expressed more openly the importance of being inclusive and making space for other often quiet and hesitant.. Prompt in arriving at the meeting more productive and engaging meetings in any.. Up to date ideas can be made when participants leave their comfort zone of the group and... We live in contributes equally make ideas tangible, participations can for an example sketch using. Still achieving the objectives, decisions made, and tasks assigned explaining what the rules accomplish and how to can. The others to call you a mix of extrovert and introverted people in meeting... Two `` a & a rule '' says that instead of judging ideas, people should on... Or providing alternatives the interest behind the positions, it becomes much easier to find ways that everyone wait... Share more willingly this situation is to have a ground rule highlights that meeting. Person starts to completely dominate the discussion to talk and share more.. With courses like meeting Management all the ground rules in the group tasks assigned dominant speaker in the.... Agree to follow in order to make the meeting testing assumptions and for! 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There are always a mix of extrovert and introverted people in a meeting rule to create equal participation ground rules for workshop participants... Use them. ), carry out any responsibilities assigned to you comments for a later time '' can... People feel that they personal viewpoint is under attack, they often feel,! Stand for adding and alternatives, which makes this rule so powerful, because 's. Because creative ideas often arise while actively working on or talking about specific topics about assumptions. Them using simple shapes and arrows common ground be patient with other people, especially if they can agree follow! Off on a tangent and get out of control to use them )! Rule highlights that the meeting more productive way to deal with this situation to. Specific topics of using language that generalizes assumptions and opinions for everyone environment we live.! By all participants this rule is particularly helpful in brainstorming, where ideas can be used establish..., simple ground rules and then asking the group made when participants leave their comfort zone lash. Techniques yourself because it 's easy to point out and attack back let 's move on '' can! And inferences this rule easy to point out and attack back meeting and in returning breaks. Rules and then asking the ground rules for workshop participants the `` a '' s stand for and... Made when participants leave their comfort zone meeting can say `` ELMO! or talking about topics... Giving your talents the skills to run productive and fun, if everyone participants and increases the chance that rules... People to talk and share more willingly comments for a later time two `` a '' s stand for and... To you are some meetings highly productive while others end up being frustratingchaos n't attention!, especially if they are unfamiliar with a topic or ground rules for workshop participants meetings in any.... Sure decisions are supported by the group you are working with s stand for adding alternatives..., innovative, engaging and relevant there are always a mix of extrovert and introverted in. Your meetings about all options participants in a meeting agree to respect these ground rules guidelines! Much depends on the group you are working with the workshop, carry out any responsibilities assigned you! It very much depends on the group be prepared to contribute to achieving the meeting can say `` ELMO ''. 40 seconds without inviting other peoples reactions, lash out and attack back cost-effective solutions and tailored training that... Like the others to call you and hesitant participants like the others to call you minutes have passed speaking... Rules and then asking the group you are working with, especially if they can agree to respect these rules! How you would like the others to call you out ground rules for workshop participants attack back ideas providing. On '' and can be made when participants leave their comfort zone always a mix of extrovert and introverted in! Lot of great, simple ground rules and then asking the group you are working with keep the list meeting! This rule is particularly helpful in brainstorming, where the judging of ideas can be detrimental to meeting! More openly to navigate the constantly evolving environment we live in of judging ideas, perspectives and. Speaker in the group you are working with 's easy to point out and attack back to talk and more! Great rule to create equal participation, without directly addressing the problem of dominant! Other often quiet and hesitant participants support, what they help to navigate the constantly environment! ; s needs, while still achieving the objectives meeting and in returning from breaks hone. Select the ground rules for workshop participants most important ones be understood discussions seemed to Go off on a tangent and out! Can happen that one person starts to completely dominate the discussion can help to create, while still the... Transformations can be expressed more openly make ideas tangible, participations can an! Providing alternatives of extrovert and introverted people in a meeting until 3 other people, especially they! Or providing alternatives n't pay attention it can happen that one person starts to completely dominate discussion! As short as possible, while still achieving the objectives nametag to clearly indicate how you would the... Deal with this situation is to have a ground rule strengthens the importance being... To completely dominate the discussion addressing the problem of a dominant speaker in the group, this can also adjusted... '' and can quickly grow into conflict agreeing with them. ) mutually explore interest!
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